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Licences and capacity

Premium licences and Dataverse capacity matched to what people actually use.

16checks

In short

Licences and capacity is one of the 11 core modules in The Governor, Ustrema's governance app for Microsoft Power Platform, Copilot Studio and agents. It runs 16 checks every week to answer one question: Are we paying for licences nobody uses, or using what we have not paid for? Every failing check becomes a finding with an owner, closed with Power Platform licensing, Microsoft 365 admin center, Power Platform admin center.

The question it answers

Are we paying for licences nobody uses, or using what we have not paid for?

What it measures

Each of the 16 checks looks for patterns like these, in every environment, every week:

  • Power Apps and Power Automate Premium unused for 90 days
  • Premium apps, connectors and flows used without the right licence
  • Trial licences in production and tenant-wide auto-claim
  • Database, file and log capacity above what you own

What you get

Once the findings are closed and the controls are in place, your tenant has:

  • A licence position you can take to renewal
  • Unused licences reassigned or removed
  • Capacity overage cleaned up

Microsoft services it works with

The Governor checks that these Microsoft controls are on, and our experts configure them:

  • Power Platform licensing
  • Microsoft 365 admin center
  • Power Platform admin center
The service that closes these findingsCredit and licence FinOps

Questions about this module

Is Licences and capacity included in the platform licence?

Yes. All 11 core modules, Licences and capacity included, come with one platform licence per tenant per year. There are no per-user fees. Extension modules are added separately.

How often does The Governor check licences and capacity?

Every week. The scan runs inside your own tenant, measures all 16 checks again and shows what closed, what is still open and what came back since the last scan.

Which Microsoft services does it work with?

Power Platform licensing, Microsoft 365 admin center, Power Platform admin center. The Governor checks that they are switched on and configured, and Ustrema consultants set them up when they are not.

Sources

The primary documentation and law this page relies on. Each link opens the original source.